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PACIFIC RIM ARABIAN HORSE
ASSOCIATION
An Affiliate of the
Arabian Horse Association
BY-LAWS
Ratified July 15, 1999
ARTICLE I
NAME AND ORGANIZATION
Section 1: This Club shall be
known as the PACIFIC RIM ARABIAN HORSE ASSOCIATION (PRAHA).
Section 2: The purpose of the
PACIFIC RIM ARABIAN HORSE ASSOCIATION is to protect, enjoy and
promote understanding of the Arabian breed by actively
encouraging friendship, enjoyment and involvement among
amateurs, professionals, youth and other Arabian horse
enthusiasts.
Section 3: The principal office
or place of business shall be the home of the duly elected
President of the Club, with a permanent, separate post office
box for club correspondence.
Section 4: The fiscal year of the
Club shall be January 1st through December 31st
of each year.
Section 5: The PRAHA Corporation
shall issue no capital stock.
Section 6: As an Arabian Horse
Association (AHA) chartered club, PRAHA shall abide by the
current rules of AHA.
ARTICLE II
OFFICERS AND DUTIES
Section 1: The Officers of the
Club shall be: President, Vice-President, Secretary and
Treasurer. The President, Vice-President, Secretary, and
Treasurer shall be nominated and elected by the general
membership. These officers shall hold office for a period of
one year. The elected officers shall comprise the Executive
Committee of the Club.
Section 2: The President shall
preside at all general and Board of Directors meetings of the
Club. The President shall vote only to break a tie. The
President shall appoint all special and standing committee,
chairpersons and serve as ex-officio member of all committees.
Each Presidential appointment shall be approved by the Board.
The President shall conduct the business of the Club in
accordance with the Club Bylaws, and Roberts Rules of Order.
Section 3: The Vice-President
shall preside at all general and Board of Directors meetings
in the absence of the President. The Vice-President shall act
as chairperson of the Nominating Committee. In the event of
vacancy in the office of President, the Vice-President shall
succeed to that office for the unexpired term.
Section 4: The Secretary shall
record all meetings and transcribe the record to official
minutes. The Secretary may tape record of any club meeting and
transcribe the tapes into official minutes. These minutes
shall be offered for approval at the next Board meeting. Any
discrepancies shall be resolved at the next regular membership
meeting. Approved minutes shall be the official record of club
business and shall be retained for at least two years. The
Secretary shall safeguard the records of the Club and shall be
Secretary of all Board meetings. The Secretary shall conduct,
supervise, count and record the balloting of all elections and
perform such other duties as usually pertain to this office,
including those specifically assigned by the President and/or
the Board of Directors.
Section 5: The Treasurer shall
keep and safeguard the funds of the Club and keep accurate
records of same. The Treasurer shall be required to report
monthly receipts and disbursements of all monies handled
through this office. The Treasurer shall not disperse funds,
except as approved by the Board of Directors. The Treasurer
shall also act as Membership Chairperson unless one is
appointed separately by the President.
Section 6: Chairpersons of all
committees shall serve for a period not to exceed one year
unless appointed for a second term.
Section 7: As an AHA chartered
club, all Officers must be an individual affiliate voting
member of AHA through PRAHA at the time of election and during
their term of office.
ARTICLE III
DIRECTORS AND DUTIES
Section 1: The Board of Directors
of the Club shall consist of seven members: President,
Vice-President, Treasurer, Secretary, and most recent past
President and two elected from the general membership.
Section 2: The two Directors
elected from the general membership shall hold office for a
period of two years, one being elected each year.
Section 3: The Publicity
Chairperson shall be an honorary, nonvoting member of the
Board of Directors and shall be responsible for the
publication of the Newsletter. If no separate Publicity
Chairperson is appointed, the Secretary shall assume the
responsibility for the Newsletter.
Section 4: As an AHA chartered
club all Directors must be an individual affiliate voting
member of AHA through PRAHA for at least one year, at the time
of election and during their term of office.
Section 5: The Board of Directors
shall meet as necessary to conduct the business of the Club.
Section 6: Meetings of the Board
of Directors may be called by the President or any three
members of the Board or any eight general members in good
standing. Each Director shall receive written or telephone
notice of the time and place of each meeting at least ten days
in advance.
Section 7: A quorum at any
meeting of the Board shall be four or more Directors. A
majority of the quorum shall decide any question that may
arise. No business shall be conducted without a quorum being
present.
Section 8: The duties of the
Directors shall be to advise the Club in promoting,
encouraging and fostering interest in the Arabian Horse. The
Directors shall review and act on potential member
applications and function in the capacity of an Ethic Review
Committee. The Directors, through the Executive Committee,
shall be responsible for the day to day operation of the Club.
Section 9: All vacancies in the
offices of the Club, except that of President, shall be filled
by appointment by the Board of Directors. Those so appointed
shall serve for the remainder of the current year. The office
of President shall be filled by the Vice-President for the
remainder of the term. Other vacancies on the Board for any
reason shall be filled by the Board of Directors until the
next general election.
ARTICLE IV
MEETINGS
Section 1: The annual meeting of
the Club announcing the newly elected officers will be held in
November. The time and place of this annual membership meeting
shall be designated by the Board of Directors. Each member
shall receive a written or telephone notice of each meeting at
least ten days in advance.
Section 2: The President may call
special meetings of the general membership provided all
members are given at least ten days advance written or
telephone notice.
Section 3: A quorum shall consist
of four or more Directors and the voting members in good
standing present. No business shall be conducted until a
quorum is present.
Section 4: All meetings shall be
conducted in accordance with Roberts Rules of Order. At the
Secretary’s request, motions and amendments to motions coming
before the Club or its membership shall be presented to the
Secretary in writing before being discussed or voted upon.
ARTICLE V
NOMINATIONS AND ELECTIONS
Section 1: The Nominating
Committee shall consist of four members: The Vice-President,
acting as chairperson; one Director appointed by the
President, and two other members elected from the general
membership, excluding officers and members of the Board.
Section 2: The Nominating
Committee shall recommend a minimum of two candidates each for
the positions of President, Vice-President, Secretary,
Treasurer, Director, and two nominating committee members. The
general membership will be notified of these recommendations
by mail with the postmark no later than September 1. Any
additional nominations may be made by the general membership
by mail with five signatures of members in good standing, to
the Secretary with the postmark no later than September 15.
All nominations will be compiled and sent via a mail ballot to
the general membership with a postmark no later than September
20. The ballots must be back to the Secretary with a postmark
no later than September 30. The Officer and Director positions
will be elected by a simple majority of ballots returned.
Results will be announced at the November annual meeting. Each
position must be voted for, for the ballot to be valid.
Section 3: Voting shall be by
mail _with provisions_ for maintaining the confidentiality of
each member’s vote. Outer return envelopes shall include the
member’s signature or the ballot will not be valid. The
nominating committee shall be responsible for insuring that
only voting members in good standing are allowed to cast a
ballot.
Section 4: Installation of
Officers and Directors shall be held on or before January 1.
Term of office shall begin January 1.
ARTICLE VI
MEMBERSHIPS, VOTING RIGHTS
AND DUES
Section 1: Eligibility for active
membership in good standing:
a) Any individual of good
character and reputation interested in Arabian horses and
promoting good horsemanship;
b) Membership approved by
the Board of Directors;
c) Payment of annual dues
for membership year which shall run from January 1 to December
31.
Section 2: Types of Membership:
a) Individual Affiliate
Voting Membership: A person who is a current AHA member
through PRAHA. May vote, hold office, and/or be a delegate
through this club. The member is also eligible to vote, hold
office, be on a committee and/or be a delegate at the regional
and national level of AHA;
b) Individual Associate
Non/Voting Membership: A person who is not a current
affiliate AHA member through this club. Has voting rights in
this club but is not eligible to hold office or be a delegate;
c) Youth Non/Voting
Membership: Open to any individual under the age of 18 as
of December 1 of the previous calendar year. Has no voting
rights and is not eligible to hold office or be a delegate;
d) AHA Life (Voting)
Membership: A life member of AHA who has listed this club
as his/her “designated” club, may vote, hold office and/or be
a delegate in this club.
Section 3: Voting by proxy shall
not be allowed.
Section 4: Dues
a) Dues for the succeeding
calendar year shall be $10.00 above AHA membership for an
individual membership. Youth membership shall be $5.00 above
AHA membership fee;
b) The PRAHA membership
year shall coincide with the AHA membership year. Dues are due
and payable to AHA and PRAHA on October 31 preceding the
membership year and shall become delinquent on January 1 of
the membership year;
c) Dues shall be sent to
the Membership Director;
d) New members may join
PRAHA and AHA at any time but dues shall not be prorated;
e) PRAHA shall transmit to
AHA the sum assessed by AHA and collected by PRAHA per AHA
individual affiliate voting member for dues. The Membership
Director shall transmit these funds to AHA within 30 days
after receipt by the Club.
Section 5: All new members shall
be given a copy of the Club’s current Bylaws.
ARTICLE VII
FINANCIAL
Section 1: This Club is a
non-profit organization. All funds shall be used in accordance
with our stated purpose and to provide for the continued
function of the Club.
Section 2: Disbursement of Club
funds in excess of $500 shall require two of three authorized
member signatures appr9ved by the Board of Directors.
Section 3: At the completion of
the Treasurer’s term of office, or at least annually if the
treasurer is re-elected, the club’s financial records will be
audited by an Auditing Committee made up of three
representatives of the membership. Members of the Auditing
Committee should not include any Board of Director, including
Treasurer, who has or had responsibility for the financial
records to be audited. The Auditing Committee shall have the
authority to put forward a motion to the membership requesting
the Club’s books be audited by a non-member Certified Public
Accountant (CPA). The Auditing Committee shall also have the
authority to choose the CPA.
Section 4: Should the Club be
dissolved, any remaining assets shall be donated for equine
research, youth promotion and other selected benevolent use.
ARTICLE VIII
AMENDMENTS
Section 1: These Bylaws may be
amended or revised at any meeting of the Club providing a
quorum is present and providing that the proposed amendment or
revision was presented in writing to all members in good
standing at least ten days prior to the meeting. The
amendment(s) or revision must be approved by at least a
two-thirds (2/3) vote of the regular members present at such
meeting.
Section 2: All amendments passed
shall be dated, signed and sent to AHA along with a cover
letter signed by both the Club President and Secretary.
Signed by: Margaret M. Eby
7/15/99
Date
Signature of
President
Signed by: Katrina M.
Kennedy
7/15/99
Date
Signature of
Secretary
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